The cloud has revolutionized the way that data is stored. Instead of relying on a hard drive that is within a location, you can rely on the cloud where data is stored somewhere offsite and can be accessed online. This provides you with more mobility – and cloud computing has a lot of perks.
One of the main perks is that you can always access the data that you have stored in the cloud. This means that you can access photos, spreadsheets, and other items from your computer at home or at work as well as with your smartphone, tablet, or any other mobile device that you may have.
Since you can access the data that is within the cloud from any device, you no longer need a portable storage device. You will not have to waste money on portable zip drives or USB thumb drives. These can be lost or stolen and they have a finite lifespan. The last thing you want is to put a lot of private data on a portable drive and then lose it.
Another perk to cloud computing is that you can maintain digital files. What this means is that you do not have to print things out, bringing them into the field, fill them out by hand, and then go back into the office to convert them back into digital with data entry.
Through the use of cloud computing, sophisticated apps can be created. If you have inspectors, they do not have to use a printed survey and fill it out by hand. They can have an app on their mobile device that looks just like the printed survey. It can be filled out on the device and then submitted electronically into the cloud.
The person in the office responsible for reviewing the survey can be informed of it being uploaded and this allows them to download it, review it, and then forward or save it appropriately. There's no paper files and no data entry required, which reduces errors and improves overall productivity.
Cloud computing can also be advantageous because of the low costs involved. Faxing and mailing documents to the home office can be an expensive undertaking. The better solution is to use the cloud where everything can be done offsite electronically. The information is received and there is nothing involved beyond finding an internet connection. With Wi-Fi becoming more commonplace, this is a simple task.
Your goal should always be to run the most productive operation possible. Technology is improving rapidly and by exploring the new options, it can ensure that you are able to tap into the new industry standards. Portable storage drives and shipping forms back to the home office are becoming obsolescent because of the new technology that is available. To keep up with the modern technology, you need to introduce the cloud into your office – and cloud computing can save you time and money.
The more that your cloud can do, the better it can be for you and all of your employees.